Your Girl Scout troop will plan and finance its own activities, and you’ll coach your girls as they earn and manage troop funds. Troop activities are powered by proceeds earned through council-sponsored product program activities (such as the Girl Scout Cookie Program), group money-earning activities (council approved, of course), and any dues your troop may charge.
Remember that all funds collected, raised, earned, or otherwise received in the name of and for the benefit of Girl Scouting belong to the troop and must be used for the purposes of Girl Scouting. Funds are administered through the troop and do not belong to individuals.
No matter how much your troop plans to save or spend, you’ll need a safe place to deposit your troop dues, product program proceeds, and other funds. If you’ve stepped up to lead an existing troop, you may inherit a checking account, but with a new troop, you’ll want to open a new bank account. Fill out this form to set up a new troop bank account.
Here are a few helpful tips:
Designate a “troop treasurer,” that is, one person who is responsible for troop funds and for keeping a daily account of expenditures.
Keep troop funds in the bank before an activity or trip and pay for as many items as possible in advance of your departure.
If you need to change signers (or add a signer to) an existing Truist troop or service unit bank account, use this form.
Follow your council’s financial policies and procedures for setting up an account. Most council-sponsored product program activities have specific banking and tracking procedures.
If you need any help with troop banking needs, contact email@example.com or call 1-800-284-4475.
When a troop disbands, any unused Girl Scout money left in the account becomes the property of the council. Troop funds are not the property of any individual member. Before disbanding, ask your girls how they want to pay it forward. They may decide to donate any unused funds to their service unit, to another troop, or to pay for Girl Scout activities. Activities can also include purchasing materials to support another organization through Take Action projects.
To disband your troop funds, fill out the Disbanding Troop Funds Report form.
When closing a troop account, be sure all checks and other debits have cleared the account before the request to close the account is submitted. Then complete the Disbanding Troop Funds Report requesting the account be closed. Our accounting department will then officially close the account.
For a complete review of Girl Scout North Carolina’s Coastal Pines financial policies and procedures, including specific information on opening and closing an account, please review the Troop Banking Guidelines and the Troop Banking section of our website below.
All Girl Scout members are encouraged to participate in the Council-sponsored Cookie and Fall Product Programs as these are designed to build 5 skills including: goal setting, decision making, money management, people skills and business ethics. Girl Scouts can use money earned from either of the Product Programs to fund a Girl Scout experience or project.
“Money-earning activities” refer primarily to services carried out by girls and adults to provide additional funding for specific Girl Scout projects or experiences. Examples of money-earning activities include, but are not limited to, dog walking, pet sitting, leaf raking, babysitting, and bake sales.
Troops/groups wishing to conduct money-earning activities in addition to participating in council-sponsored product program(s) must:
• Incorporate the Girl Scout Leadership Experience and Mission into the activity
• Have participated in or commit to participate the most recent Product Program (Cookie or Fall Product Program)
• Be approved by the designated council representative using the Council Money-Earning Project Request form (SU104)
• Not hold the money-earning activity at the same time as a Council Product Program period (dates published annually)
• Plan an age-appropriate and girl-led activity
• Not fundraise. A fundraising activity is the act of raising monetary donations which do not require a service to be performed. Examples of fundraising activities include, but are not limited to, selling candy bars, Krispy Kreme doughnut sale, creating a “go fund me” page,
• Report all donations with a $250 value or greater to the council within 30 days of receipt. Please email a photocopy of the check to firstname.lastname@example.org or mail to the Raleigh Service Center c/o Development Office
• Not directly ask organizations or individuals for monetary donations
Neither girl nor adult members may participate in product demonstration parties, raffles, games of chance, or the sale of commercial products. All money-earning activities must also comply with GSUSA policies, local, state and federal laws regulating sales by minors, food handling, etc.
Please consult the Volunteer Essentials Guide, Lead On and Safety Activity Checkpoints for details on safety guidelines while planning and executing money-earning activities.
- Prior to submission of the Money-Earning Activity Request form the troop/group financial records need to be up-to date. This list of financial records includes:
- Annual Troop/Group Financial Report or Detailed Cash record
- Bank Statement
- Prior to submission of the Money-Earning Activity Request form troop/group needs a bank account with a current Bank Authority Form on file with council.
- One month prior to money-earning activity, the Money-Earning Activity Request form needs to be completed, submitted, and approved in writing.
- One month prior to money-earning activity, the flyer for the activity follows council guidelines and needs to be approved as part of the Money-Earning Activity Request form.
- If applicable, six weeks before a money-earning activity, additional Girl Scout insurance needs purchased using the TP300 form. This is required if non-Girl Scout members (i.e. siblings) will attend/participate in the money-earning activity.
This form is to be completed by the troop co-leader at least one month before the planned project.
We get it—there’s something exciting about opening that first case of Girl Scout Cookies. However, before your girls take part in all the cookie program fun, it’s important they have a clear plan and purpose for their product program activities. As a volunteer, you have the opportunity to facilitate girl-led financial planning, which may include the following steps for the girls:
Remember: It’s great for girls to have opportunities like the Girl Scout Cookie Program to earn funds that help them fulfill their goals. As a volunteer, try to help girls balance the money earning they do with opportunities to enjoy other activities that have less emphasis on earning and spending money. Take Action projects, for example, may not always require girls to spend a lot of money!
Financial Management and Product Program Abilities by Grade Level
As with other Girl Scout activities, girls build their financial and sales savvy as they get older. Every girl will be different, but here you’ll find some examples of the abilities and opportunities for progression of girls at each grade level.
Local sponsors can help councils power innovative programs for Girl Scouts. Community organizations, businesses, religious organizations, and individuals may be sponsors and may provide group meeting places, volunteer their time, offer in-kind donations, provide activity materials, or loan equipment. Encourage your girls to celebrate a sponsor’s contribution to the troop by sending thank-you cards, inviting the sponsor to a meeting or ceremony, or working together on a Take Action project.
For information on working with a sponsor, consult your council, which can give you guidance on the availability of sponsors, recruiting guidelines, and any council policies or practices that must be followed. Your council may already have relationships with certain organizations or may know of some reasons not to collaborate with certain organizations.
When collaborating with any other organization, keep these additional guidelines in mind:
Avoid fundraising for other organizations. Girl Scouts are not allowed to solicit money on behalf of another organization when identifying themselves as Girl Scouts by wearing a uniform, a sash or vest, official pins, and so on. This includes participating in a walkathon or telethon while in uniform. However, you and your group can support another organization through Take Action projects. Girl Scouts as individuals are able to participate in whatever events they choose as long as they are not wearing anything that officially identifies them as Girl Scouts.
Steer clear of political fundraisers. When in an official Girl Scout capacity or in any way identifying yourselves as Girl Scouts, your group may not participate, directly or indirectly, in any political campaign or work on behalf of or in opposition to a candidate for public office. Letter-writing campaigns are not allowed, nor is participating in a political rally, circulating a petition, or carrying a political banner.
Be respectful when collaborating with religious organizations. Girl Scout groups must respect the opinions and practices of religious partners, but no girl should be required to take part in any religious observance or practice of the sponsoring group.
Avoid selling or endorsing commercial products. A commercial product is any product sold at a retail location. Since 1939, girls and volunteers have not been allowed to endorse, provide a testimonial for, or sell such products.
From participating in the Girl Scout Cookie Program to funding a once-in-lifetime troop trip – our volunteers are the real-life role models for our girls when it comes to establishing savvy money smarts. Here’s what you need to know about troop banking as a volunteer.
Troop treasurers and bank account signers can get started with the below trainings offered in gsLearn:
GsLearn is the Girl Scouts’ online learning management system. Simply log in to MyGS, select “My Account” at the top of the screen, then select “gsLearn” from the left-hand side menu. You can find these banking-specific trainings in the gsLearn Content Library. If you have any trouble accessing gsLearn, please contact our Help Desk for assistance.
Troop Banking Guidelines – This document is your one-stop resource for frequently asked questions and banking best practices. Download a copy to reference throughout the year.
Troop Financial Tracking Worksheet – This spreadsheet can be used to track your troop’s deposits and expenses. It makes reporting out to your troop and tracking available funds a breeze!
(Click to download or copy link address and paste in new tab to download)
Cheddar Up FAQs – Looking to collect payments via credit card for your troop? We have you covered! Our council has partnered with Cheddar Up to offer secure payment options for our troops.
Online Banking Tips and Tricks- This document provides helpful instructions for navigating and customizing your troop's online banking account.
Get Your Girls Involved – Girl-led Girl Scouting means girls are involved in all aspects of the troop’s decision making, and that includes money management. This one-page resource can help you get started.
New troop? Use our account set-up form to request a bank account.
Need to update an existing account? Simply update your banking information here so we can assist you with changing account signers, ordering new debit cards, and more.
Troop disbanding or merging with another troop? We have helpful financial guidelines for troops disbanding in our Troop Banking Guidelines. Please scroll up to "Troop Banking Guidelines" at the top of this page to download the pdf. Let us know when the time has come to close out your bank account via this online form.
Each year, troops are required to submit an Annual Troop Finance Report via the Volunteer Toolkit by June 1. This report summarizes each troop’s financial activities for the period May 1 through April 30.
For more information, view our handy annual report guide.
If you have a question or cannot find the resources you need, please reach out:
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