Troop Trips
Every girl deserves a chance to see the world — whether exploring her own neighborhood, city, or the other side of the planet! We know planning trips can be challenging so we’ve created this page to outline Girl Scouts’ Trip and Travel Progression and share planning resources and exciting travel ideas for your troop or individual Girl Scout.
Trip and Travel Progression
Volunteers with limited travel experience probably aren’t ready to shepherd a group of 12+ girls through an airport. Likewise, not all girls will approach travel with the same comfort level or ability to follow rules while away from home. Troop co-leaders, troop volunteers, and girls need to start with small, local trips and work their way up to advanced, national or international travel.
Below you’ll find information on Girl Scouts’ Trip and Travel Progression. For a quicker, visual reference, download the Trip and Travel Progression Chart.
Explore More! Trip and Travel Guidebook & Training
The Explore More! Trip and Travel Guidebook includes tips and tools to support co-leaders and girls through all phases of the planning process as well as a recap of applicable Girl Scouts-North Carolina Coastal Pines guidelines and resources available at time of the publication. Troop co-leaders should use this guide in conjunction with Volunteer Essentials and all applicable Safety Activity Checkpoints.
The Explore More! Travel Training is a required online training for all troop co-leaders and trip lead volunteers planning to take girls to activities and locations away from the normal troop meeting location. This can include field trips to the local park, a day trip to a historical site or museum, a weekend camping trip, and of course travel out of the state and abroad. For maximum impact, it is best to complete this required training at least six-to twelve months before departure as the earlier you complete the training, the more you’ll be able to use the information.
The Explore More! Travel Training can be found on GS Learn.
Travel Forms and Resources
Proper documentation is essential to ensure the safety, care, and well-being of our girl and adult members as well as the overall success of your troop activity. Some of the most frequently used forms you will work with are listed below. We recommend that volunteers always download the most up-to-date versions of all forms from the council website or Resources tab of the Volunteer Toolkit. To locate a form, use the abbreviated name shown in the first column of the table below.
| CP115 | Accident/Incident Report Form | This form should be completed and submitted whenever and emergency or crisis occurs during a Girl Scout meeting or activity. |
| CP116 | Accident/Incident Report Log | This form should be completed in addition to the Accident/Incident Report form. |
| PG210 | Intent to Travel Internationally | This form should be completed by the troop leader at least 12-24 months in advance for international travel intent. |
| PG211 | International Travel Health and Permission Form | This form is for usage on an international trip. It asks for more detailed information than our standard health form. |
| PG212 | Permission to Travel Internationally with a Minor | This form should be completed for each girl (minor) on the trip and kept with the trip leader for reference if needed during the trip. |
| PG213 | Traveler Behavior Agreement - Girl | This agreement is for each girl and her parent/caregiver to sign prior to the trip stating they understand the expectations for the trip. |
| PG214 | Traveler Behavior Agreement - Adult | This agreement is for each adult to sign prior to the trip stating they understand the expectations for the trip. |
| PG215 | Authorization for Medical Treatment for Minors | This form is for minors attending an international trip. |
| PG216 | Authorization for Medical Treatment for Adults | This form is for adults attending an international trip. |
| PG220 | Final Information to Travel Internationally | This form should be completed online with all attachments 3 months prior to the trip. Completed and attached forms include: 1) approved TP103, 2) International insurance form and payment receipt, 3) Emergency contact list, and 4) Detailed Itinerary. |
| PG310 | Financial Assistance for Individuals Request | Application for an individual girl or adult volunteer to receive financial assistance to participate in a Girl Scout approved program, area event or a trip. |
| PG320 | Trip Status and Troop Financial Assistance Application | Application for a troop to receive financial assistance to participate in a Girl Scout approved program, area event or trip. |
| PG360 | Post Trip/Activity Evaluation | This online form should be completed after your trip/activity. |
| OPG750 | Council Certificate of Insurance Request | This form should be completed if you need to provide proof of insurance to a certificate holder. |
| SU104 | Troop Money Earning Guidelines & Project Request Form | This form should be completed and submitted to the area service unit manager and membership director for approval at least four weeks prior to the troop participating in a non-council sponsored money earning project. |
| TP103 | Troop Permission Request for Camping, Overnights, Watersports and Adventure Activities | This form is required for all troops to participate in camping, overnights, watersports and adventure activities. Should be submitted to area service unit manager at least 4 weeks prior to activity for approval. |
| TP105 | Parent/Guardian Permission for Troop Outings and Health History Form | Parents/Guardians should complete this form annually for their girl to participate in Girl Scout troop meetings, activities and events. Troop co-leaders should keep these forms for their records. |
| TP106 | Health History Form for Adult Members | Highly recommended for adults to complete if they are assisting with troop activities and events. Troop co-leaders should keep these forms for their records. |
| Insurance - Domestic | Plan 3P: Accident plus Sickness Insurance | Optional plan. Provides coverage for Members and Non-Members as participants. It provides accident coverage but also adds in sickness. Covers travel to and from the covered activity. |
| Insurance - International | Plan 3P1- Accident and Sickness Insurance for International Trips Excluded under all other plans | Required for international travel Provides coverage for Members and Non-Members. It is a comprehensive travel insurance package combining accident and sickness insurance with emergency travel assistance service. |
| Insurance Comparison Chart | Chart | Chart shows the various forms of insurance available. |
| TP301 | Plan 3E: Accident and Sickness Excess Coverage (more than two consecutive nights) | For members and non-members participating in any Girl Scout sponsored event lasting more than two consecutive nights. Forms should be submitted to programteam@nccoastalpines.org. |
| TP302 | Plan 3PI: Accident and Sickness Coverage & Travel Assist (primary international) | For members and non-members participating in any Girl Scout sponsored international trip lasting more than two consecutive nights. Forms should be submitted to programteam@nccoastalpines.org. |
