Girl Scouts - North Carolina Coastal Pines is proud to offer financial assistance to ensure every girl has the opportunity to discover her strengths and passions. The council's cancellation and refund policies and financial assistance and wider opportunity applications can be found below.
Financial assistance is available for registered Girl Scouts who would otherwise be unable to attend local and council-sponsored activities or for trips or events that go beyond the ordinary program and enhances the Girl Scout Leadership Experience. Only registered girls and adult volunteers can apply for financial assistance.
Examples of trips or activities are:
Requests for financial assistance are confidential and based on personal information establishing the member’s need. Financial assistance is reserved for those who demonstrate need and is not a substitute for troop funds or proceeds. Troops are encouraged to facilitate girl-led financial planning for their activities. All applicants will be required to pay a portion of the fees associated with the activity as financial assistance of 100% of fees and expenses will not be granted.
A significant amount of planning, time, and money are spent months prior to the start of camp. Prompt cancellation notification allows time for girls who may be on the camp session’s waiting list. If you find that your camper can no longer attend a camp session, please notify the council as early as possible.
If cancellation notice is received at least 15 days prior to the event start date, a full refund, less any nonrefundable deposit and other costs, will be made back to the original form of payment. For example, for an event on March 10th, the cancellation notice must be received by February 23rd.
On-Line/Blended Program Events and Training Cancellations:
Due to the effects of COVID 19 and state and local regulations requiring social distancing, many of our programs have transitioned to on-line, virtual events. If you have registered for one of these events and need to cancel your registration, the following guidelines apply:
Camp Site Reservation Cancellations:
Many troops and service areas reserve a camp site for a troop campout or a large camporee. If you find that you can no longer use the facilities you have reserved, please notify the council as early as possible. Prompt notification allows other troops or groups to use the camps.
Girl Scout Membership Fees:
Girl Scout membership fees are non-refundable.
Camp Extras Policies
For Summer Camp Extras purchased for Summer Camp at the council's properties
Financial assistance for activities is available for registered Girl Scouts who would otherwise be unable to attend local and council-sponsored activities. Requests for financial assistance are confidential and based on personal information establishing the applicant's need. Financial assistance can only be requested online as part of registering for an activity through your MyGS account.
Before a troop financial assistance request can be processed, the troop or group must first be granted Travel Status by the Area Service Unit Manager which requires a completed TP103. Most troop leaders will complete the Travel Status and Troop Financial Assistance Application at the same time individual troop members submit their Financial Assistance for Individuals Request for financial assistance.
To complete a Troop Travel Status and Troop Financial Assistance Application click here. Required documents include, and can be uploaded as part of the application:
Applications are due on the first of every month. It is recommended that applications are submitted three to six months in advance of the trip date. For more information on Troop Travel, please visit our Travel Opportunities page.
Please note: Applicants must have participated in the previous year's Cookie Program to qualify for assistance with winter/spring activities. Applicants must also commit to participating in the upcoming year's Cookie Program.
A minimum of two adults must accompany every troop to a program activity unless otherwise stated. Please consult the guidelines in Safety Activity Checkpoints in Volunteer Essentials for exact ratio information.
Our primary goal is to provide quality programming for girls; space may not be available for additional adults above the stated ratio. Please note that if you exceed the number adults required you may be asked to limit them based on space availability.
Two Unrelated Adults to Every
6 Girl Scout Daisies
12 Girl Scout Brownies
16 Girl Scout Juniors
20 Girl Scout Cadettes
24 Girl Scout Seniors
24 Girl Scout Ambassadors
Plus, One Adult to Every Additional set of
4 Girl Scout Daisies
6 Girl Scout Brownies
8 Girl Scout Juniors
10 Girl Scout Cadettes
12 Girl Scout Seniors
12 Girl Scout Ambassadors
Get ready for a year full of adventure and fun – with us, the Girl Scouts. Browse our interactive event calendars or take a look at our interactive program guide above.
This year we have a single guide serving grades K-12. Each page is filled with activities that will create memories that last a lifetime – all while building leadership skills for girls across our 41 counties.
We’ll see you soon, Girl Scouts!