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Financial Information and Policies

View our 2021-2022 Activity Guide!

Girl Scouts - North Carolina Coastal Pines is proud to offer financial assistance to ensure every girl has the opportunity to discover her strengths and passions. The council's cancellation and refund policies and financial assistance and wider opportunity applications can be found below.

Financial assistance is available for registered Girl Scouts who would otherwise be unable to attend local and council-sponsored activities or for trips or events that go beyond the ordinary program and enhances the Girl Scout Leadership Experience. Only registered girls and adult volunteers can apply for financial assistance.

Examples of trips or activities are:

  • Statewide, national, international, or Girl Scouts of USA destinations
  • Troop or group trips
  • Individual trips
  • Council sponsored, area or service unit activities

Requests for financial assistance are confidential and based on personal information establishing the member’s need. Financial assistance is reserved for those who demonstrate need and is not a substitute for troop funds or proceeds. Troops are encouraged to facilitate girl-led financial planning for their activities. All applicants will be required to pay a portion of the fees associated with the activity as financial assistance of 100% of fees and expenses will not be granted.  

Cancellation and Refund Policy

Effective for registrations opening on or after October 4, 2021

Email cancellation and refund requests to our Customer Care team at helpdesk@nccoastalpines.org

In Person Program Events or Training Cancellations (Except Camp; see separate policy for day and residential camps):

We understand things happen and you may need to cancel a council event or training session. Many council events and adult training sessions have waiting lists.  If you find that you can no longer attend an event or training session, please notify the council as early as possible. Prompt notification allows time for girls and adults who may be on a waiting list the opportunity to participate in an event. Please note that some of our events have a non-refundable deposit that is required at registration as noted in the event description online.  In addition, some events may have other non-refundable costs.  GSNCCP provides a partial refund with adequate notice of the cancellation. Non-refundable deposit and partial refund amounts are shown online for each event.

  • If cancellation notice is received at least 15 days prior to the event start date, a full refund, less any nonrefundable deposit and other costs, will be made back to the original form of payment.  For example, for an event on March 10th, the cancellation notice must be received by February 23rd.
  • If cancellations are received less than 15 days in advance of the event start date, with the exception of illness or family emergencies, a partial refund, less any nonrefundable deposit and other costs will be made back to the original form of payment.  For example, for an event on March 10th, a cancellation notice received on February 24th or later would be eligible for a partial refund, less the nonrefundable deposit and other costs.
  • Merchandise included with a registration is not eligible for a refund once it has been shipped.
  • If a registrant has a family emergency or is sick, a written refund request must be made no later than 10 business days after the event start date to receive a full refund, less any nonrefundable deposit and other costs.
  • All refunds will be reduced by any nonrefundable deposit and other costs, including any fees paid to outside providers, and the cost of badges, supplies, or other items shipped to the registrant, including postage.
  • The council will provide a full refund if an activity is cancelled due to insufficient registrations, acts of nature, or other reasons beyond its control.
  • Many council activities are held rain or shine, please know that registrants choosing not to attend because of the weather will not be eligible for a refund within 15 days of the event start date.
  • The council will provide a full refund to registrants on a waitlist who are not placed in an activity.
  • Email cancellation and refund requests to our Customer Care team at helpdesk@nccoastalpines.org

On-Line/Blended Program Events and Training Cancellations:

Due to the effects of COVID 19 and state and local regulations requiring social distancing, many of our programs have transitioned to on-line, virtual events.  If you have registered for one of these events and need to cancel your registration, the following guidelines apply:

  • If cancellation notice is received prior to the event start date, a refund, less any nonrefundable deposit and other costs, will be made back to the original form of payment.  For example, for an event on March 10th, the cancellation notice must be received by March 9th.
  • All refunds will be reduced by any nonrefundable deposit and other costs, including any fees paid to outside providers, and the cost of badges, supplies, or other items shipped to the registrant, including postage.
  • The council will provide a full refund if an activity is cancelled due to insufficient registrations, acts of nature, or other reasons beyond its control.
  • The council will provide a full refund to registrants on a waitlist and not placed in an activity.
  • Email cancellation and refund requests to our Customer Care team at helpdesk@nccoastalpines.org

Camp Site Reservation Cancellations:

Many troops and service areas reserve a camp site for a troop campout or a large camporee. If you find that you can no longer use the facilities you have reserved, please notify the council as early as possible. Prompt notification allows other troops or groups to use the camps.

  • If written cancellation notice is received at least 2 months prior to the reservation start date, a refund for the full amount of fees paid will be made.
  • If written cancellation notice is received between two (2) months and thirty (30) days prior to the reservation start date, a refund for half (1/2) of the reservation fees will be made OR all funds can be transferred to a new reservation.
  • No refunds or transfers will be made if cancellations are received less than thirty (30) days prior to the reservation start date.
  • The council will provide a full refund if a registration is cancelled due to extenuating circumstances, acts of nature, or other reasons beyond its control.
  • Email cancellation and refund requests to helpdesk@nccoastalpines.org

Girl Scout Membership Fees:

Girl Scout membership fees are non-refundable.

*Revised: September 2021

Financial Assistance for Individuals

Financial assistance for activities is available for registered Girl Scouts who would otherwise be unable to attend local and council-sponsored activities. Requests for financial assistance are confidential and based on personal information establishing the applicant's need. Financial assistance can only be requested online as part of registering for an activity through your MyGS account. 

  • Financial assistance is not available for activities that cost $15 or less.
  • To request financial assistance and reserve your space, a deposit (typically 2/3 of total fee or as noted in activity description) must be paid. You will have the option to select applying for financial assistance as part of your activity registration in your MyGS account.
  •  For trips, area or service unit events not in MyGS, click here to access the Individual Financial Assistance Request Application.
  • An individual girl in need of assistance to attend a troop trip or activity, should use the Individual Financial Assistance Request Application to apply for financial assistance. Troop Travel Status for the activity in which applying must be granted before a request will be considered.   
Financial Assistance for Troops

Before a troop financial assistance request can be processed, the troop or group must first be granted Travel Status by the Area Service Unit Manager which requires a completed TP103. Most troop leaders will complete the Travel Status and Troop Financial Assistance Application at the same time individual troop members submit their Financial Assistance for Individuals Request for financial assistance. 

To complete a Troop Travel Status and Troop Financial Assistance Application click here. Required documents include, and can be uploaded as part of the application:

  • A complete roster with names of adults and girls
  • Itinerary for the trip
  • Approved copy of the TP103

Applications are due on the first of every month. It is recommended that applications are submitted three to six months in advance of the trip date. For more information on Troop Travel, please visit our Travel Opportunities page.

Please note: Applicants must have participated in the previous year's Cookie Program to qualify for assistance with winter/spring activities. Applicants must also commit to participating in the upcoming year's Cookie Program. 

Safety and Supervision

A minimum of two adults must accompany every troop to a program activity unless otherwise stated. Please consult the guidelines in Safety Activity Checkpoints under the Forms and Documents section or in Volunteer Essentials for exact ratio information. 

Our primary goal is to provide quality programming for girls; space may not be available for additional adults above the stated ratio. Please note that if you exceed the number adults required you may be asked to limit them based on space availability.

Two Unrelated Adults to Every

6 Girl Scout Daisies
12 Girl Scout Brownies
16 Girl Scout Juniors
20 Girl Scout Cadettes
24 Girl Scout Seniors
24 Girl Scout Ambassadors

Plus, One Adult to Every Additional set of

4 Girl Scout Daisies
6 Girl Scout Brownies
8 Girl Scout Juniors
10 Girl Scout Cadettes
12 Girl Scout Seniors
12 Girl Scout Ambassadors

Digital Activity Guide

 

Get ready for a year full of adventure and fun – with us, the Girl Scouts. Browse our interactive event calendars or take a look at our interactive program guide above.

This year we have a single guide serving grades K-12. Each page is filled with activities that will create memories that last a lifetime – all while building leadership skills for girls across our 41 counties.

We’ll see you soon, Girl Scouts!

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