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travel-resources

Travel Forms and Resources

Proper documentation is essential to ensure the safety, care, and well-being of our girl and adult members as well as the overall success of your troop activity. Some of the most frequently used forms you will work with are listed below. We recommend that volunteers always download the most up-to-date versions of all forms from the council website or Resources tab of the Volunteer Toolkit. To locate a form, use the abbreviated name shown in the first column of the table below.

CP115 Accident/Incident Report Form This form should be completed and submitted whenever and emergency or crisis occurs during a Girl Scout meeting or activity.
CP116 Accident/Incident Report Log This form should be completed in addition to the Accident/Incident Report form.
PG211 International Travel Health and Permission Form This form is for usage on an international trip. It asks for more detailed information than our standard health form.
PG212 Permission to Travel Internationally with a Minor This form should be completed for each girl (minor) on the trip and kept with the trip leader for reference if needed during the trip.
PG213 Traveler Behavior Agreement - Girl This agreement is for each girl and her parent/caregiver to sign prior to the trip stating they understand the expectations for the trip.
PG214 Traveler Behavior Agreement - Adult This agreement is for each adult to sign prior to the trip stating they understand the expectations for the trip.
PG215 Authorization for Medical Treatment for Minors This form is for minors attending an international trip.
PG216 Authorization for Medical Treatment for Adults This form is for adults attending an international trip.
PG220 Final Information to Travel Internationally This form should be completed and sent to the Raleigh Service Center 3 months prior to the trip. Completed forms include: 1) an approved TP103, 2) International insurance form and payment, 3) Emergency contact list, and 4) Detailed Itinerary
PG230 GSUSA/Girl Guide Application for Camping and Other Across the Border Any troop/group planning to visit Canada must complete and send this form to the Program Director at least five months before the proposed trip dates.
PG240 Intent to Travel - Form A This is the accommodations request form for the four world centers and/or Girl Guide hostels in more than 25 countries.
PG250 Intent to Travel - Form B Request for World Association Card of Introduction. Send to Program Director 8-10 weeks before departure. A card will not be issued more than 3 months in advance of departure.
PG310 Individual Wider Opportunity: Financial Assistance Application Application for an individual girl or adult volunteer to receive financial assistance to participate in a Girl Scout approved program or a trip.
PG320 Council Wider Opportunity Trip Status and Troop Financial Assistance Application Application for a troop to receive financial assistance to participate in a Girl Scout approved program, area event or trip.
PG330 Application for Individual Financial Assistance and Registration Council Sponsored Activities Application of for an individual girl or adult volunteer to receive financial assistance to participate in a council-sponsored program, area event or trip.
OPG750 Council Certificate of Insurance Request This form should be completed if you need to provide proof of insurance to a certificate holder. 
SU104 Troop Money Earning Guidelines & Project Request Form This form should be completed and submitted to the area service unit manager and membership director for approval at least four weeks prior to the troop participating in a non-council sponsored money earning project.
TP103 Troop Permission Request for Camping, Overnights, Watersports and Adventure Activities This form is required for all troops to participate in camping, overnights, watersports and adventure activities. Should be submitted to area service unit manager at least 4 weeks prior to activity for approval.
TP105 Parent/Guardian Permission for Troop Outings and Health History Form Parents/Guardians should complete this form annually for their girl to participate in Girl Scout troop meetings, activities and events. Troop co-leaders should keep these forms for their records.
TP106 Health History Form for Adult Members Highly recommended for adults to complete if they are assisting with troop activities and events. Troop co-leaders should keep these forms for their records.
TP300 Plan 2: Accident Coverage Only For non-members participating in any Girl Scout sponsored event lasting two consecutive nights or less. Forms should be submitted to program@nccoastalpines.org
TP303 Plan 3P: Accident and Sickness Coverage For members and non-members participating in any Girl Scout sponsored event lasting more than two consecutive nights. Forms should be submitted to program@nccoastalpines.org.
TP301 Plan 3E: Accident and Sickness Excess Coverage (more than two consecutive nights) For members and non-members participating in any Girl Scout sponsored event lasting more than two consecutive nights. Forms should be submitted to program@nccoastalpines.org
TP302 Plan 3PI: Accident and Sickness Coverage & Travel Assist (primary international) For members and non-members participating in any Girl Scout sponsored international trip lasting more than two consecutive nights. Forms should be submitted to program@nccoastalpines.org.