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Financial Information and Policies

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Girl Scouts - North Carolina Coastal Pines is proud to offer financial assistance to ensure every girl has the opportunity to find her inner G.I.R.L. (Go-getter, Innovator, Risk-taker, and Leader). The council's cancellation and refund policies and financial assistance and wider opportunity applications can be found below.

Cancellation and Refund Policy

Email cancellation and refund requests to our Customer Care team or mail to: GSNCCP Help Desk, 6901 Pinecrest Rd., Raleigh, NC 27613

Program Events, Training, Day Camp or Resident Camp Cancellations:

When Troops or individuals are registered for an event, training or camp session, and can no longer attend the activity, we ask that notification be provided to the council as early as possible  Prompt notification allows time for girls and/or adults who may be on a waiting list the opportunity to participate in the activity.

  • A refund in the amount of fees paid, less the nonrefundable deposit, will be made when cancellation notice is received at least 15 days prior to the event date.
  • A council gift card in the amount of fees paid, less the nonrefundable deposit, will be issued to the registrant if the written cancellation notice is received less than 15 days prior to the event date.
  • In the event that a registrant has a family emergency or is sick, a written refund request must be made no later than 10 business days after the event date to receive a council gift card in the amount of the fees paid, less any nonrefundable deposit.
  • Many council activities are held rain or shine, please know that registrants choosing not to attend because of the weather will not be eligible for a refund.
  • The council will provide a full refund if an activity is cancelled due to insufficient registrations, acts of nature, or other reasons beyond its control.
  • The council will provide a full refund to registrants on a waitlist and not placed in an activity.

Troop/Service Unit Camp Site Reservation Cancellations:

When Troops or Service Units reserve a Council camp for a troop campout or a large camporee it is important that they notify the council as early as possible when they can no longer commit to the reservation date. Prompt notification allows fellow troops or groups the opportunity to use the camps properties.

  • A refund for the full amount of fees paid will be made when written cancellation notice is received at least 2 months prior to the event start date.
  • A refund for half (1/2) of the total reservation fees will be paid upon cancellation, or thefunds can be applied to a new date that is available, when written cancellation notice is received between two (2) months and thirty (30) days prior to the event start date.
  • No refunds or transfers will be made if cancellations are received less than thirty (30) days prior to the event start date.
  • A full refund will be issued if the Council closes camp or cancels an event due to extenuating circumstances.

Girl Scout Membership Fees:

Girl Scout membership fees are non-refundable. 

Financial Assistance for Activities

Financial assistance for activities is available for registered Girl Scouts who would otherwise be unable to attend local and council-sponsored activities. Requests for financial assistance are confidential and based on personal information establishing the applicant's need. 

  • Financial assistance is not available for activities which cost $10 or less.
  • To request financial assistance and reserve your space, a deposit and financial assistance request form must be completed for each event/activity. 

Financial assistance is reserved for those who demonstrate need and is not a substitute for troop funds or proceeds. The council does not grant financial assistance to 100% of fees and expenses; all applicants will be required to pay a portion of th fees associated with the activity.

Online Financial Assistance Form | Download the Financial Assistance Form

Wider Opportunity Assistance

A Wider Opportunity is defined as an event, trip, or project that goes beyond the ordinary troop program and enhances the Girl Scout experience. Wider Opportunities are educational in nature and provide growth experience for girls and persons involved. Only registered girl and adult members may apply for Wider Opportunity Assistance. Examples of Wider Opportunities include:

  • Statewide, national, international, or Girl Scouts of USA destinations
  • troop or group trips
  • area or service unit events

The Wider Opportunity Assistance program is a confidential financial assistance program for troop and group trips based on personal information establishing the applicant's need. Before an individual's request can be processed, the troop/group must first be granted Wider Opportunity Status by the Wider Opportunity Committee; most troops and troop members will submit their applications for both Wider Opportunity Status and financial assistance at the same time. 

Applications are due on the first of every month.It's recommended that troops and/or individuals submit their applications three to six months in advance of the trip date. 

Please note: Applicants must have participated in the previous year's Cookie Program to qualify for assistance with winter/spring activities. Applicants must also commit to participating in the upcoming year's Cookie Program. 

Individual Wider Opportunity Form | Troop Wider Opportunity Form

Safety and Supervision

A minimum of two adults must accompany every troop to a program activity unless otherwise stated. Please consult the guidelines in Safety Activity Checkpoints under the Forms and Documents section or in Volunteer Essentials for exact ratio information. 

Our primary goal is to provide quality programming for girls; space may not be available for additional adults above the stated ratio. Please note that if you exceed the number adults required you may be asked to limit them based on space availability.

Two Unrelated Adults to Every

6 Girl Scout Daisies
12 Girl Scout Brownies
16 Girl Scout Juniors
25 Girl Scout Cadettes
30 Girl Scout Seniors
30 Girl Scout Ambassadors

Plus, One Adult to Every Additional set of

4 Girl Scout Daisies
6 Girl Scout Brownies
8 Girl Scout Juniors
12 Girl Scout Cadettes
15 Girl Scout Seniors
15 Girl Scout Ambassadors

Digital Activity Guide

Get ready for a year full of adventure and fun – with us, the Girl Scouts. Browse our interactive event calendars or take a look at our interactive program guide above.

This year we have a single guide serving grades K-12. Each page is filled with activities that will create memories that last a lifetime – all while building leadership skills for girls across our 41 counties.

We’ll see you soon, Girl Scouts!